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Micayla Ter Wee || 605-389-5884 || email@example.com
Logistics Manager: Kathy Mor || 815-351-6357 || firstname.lastname@example.org
Logistics Support: Maggie Bornstein || 406-550-3510 || email@example.com
All participants should already have booked their travel. If you have not yet done so, please make your bookings right away!
Once you have booked your travel, please send a copy of your complete itinerary (dates, flight #, times, costs) to Kathy Mor (firstname.lastname@example.org); she manages all our logistics and reimbursements.
If you are driving, there is parking at the hotel, and parking at the Holiday Inn is free of charge for all guests staying at the hotel or attending the Summit. Hotel guests will receive an in/out pass at check in, and local attendees parking at the hotel can get their pass at the registration desk or from Kathy or Maggie.
Guests of the Residence Inn will have a parking fee, but it will be billed to the master account. Guests will not have to pay for parking out of pocket.
There will be a greeter at the airport near the ticket desk on the first floor to help you find the Summit bus that will take you to your hotel and Summit check-in. The bus will first drop off at the Holiday Inn, then take anyone staying at the Residence Inn and drop off across the street from the hotel.
The Holiday Inn also offers a complimentary shuttle service that operates 24/7. The shuttle takes about 15 min. to get to the hotel, so call (406) 721-8550 once you get to baggage claim, and by the time you have your bag, the shuttle should be arriving. (Tips are always appreciated by shuttle drivers).
For those staying at the Residence Inn, there is also a complimentary shuttle service. If you are arriving outside the time the bus service we’ve hired is running, then call 406-542-6252 Ext. 3. for a hotel shuttle pickup. (Tips are always appreciated by shuttle drivers
Ubers/taxis are also available but quite limited and wait times can be significant; we recommend using the Summit shuttle or the hotel shuttle service. Ubers/taxis will not be reimbursed by the Summit if used during the times the hotel shuttles or our bus shuttle is running. Ubers or Lyfts will be more readily available than taxis.
When you arrive at your hotel (Holiday Inn or Residence Inn), please go to the Summit Registration table so that we can welcome you to Missoula, provide you with your Summit registration access badge and additional materials.
All attendees at the Summit need a Summit registration badge to access the Summit. Please make sure to also wear your badge to the off-site Sunday reception - your drink tickets are in your badge!
All rooms are single occupancy (unless you specifically asked to room with someone) and booked in each person’s name.
We will have as many rooms as possible pre-checked in, at the Holiday Inn, so when you go to the Summit registration table to check in for the Summit, we will also give you your room key, if your room is ready. You will not need to provide a credit card for incidentals, but because all hotel room charges will be billed directly to the Summit, attendees will not be able to charge incidentals to their room.
We are not able to do the room pre-check in for attendees staying at the Residence Inn, so you will need to check in at the front desk and provide a credit card for incidentals. Anyone staying at the Residence Inn needing a ride to and from the Holiday Inn should let Kathy or Maggie know so we can help set that up - they are across the street from one another.
We will provide the following meals for everyone at the Summit; all meals will take place at the Holiday Inn except for our dinner/reception on Sunday evening.
Sun. June 4 Snack, Dinner (dinner offsite @ Missoula Public Library @ 7PM)
Mon. June 5 Breakfast, Lunch, & Dinner
Tues. June 6 Breakfast, Boxed Lunch, & Dinner
Wed. June 7 Breakfast & Boxed Lunch
On Sunday, from 7 to 9 PM, we invite you to join us for a special welcome reception at the Missoula Public Library, recently named the best library in the world. It is located at 455 E Main Street, Missoula, MT 59802 – A seven minute walk from the Holiday Inn. The only way to enter the library is through the main entrance. Parking is also free and available. If you are unable to walk or prefer a ride to the library, please let Kathy or Maggie know.
Any dietary restrictions that you shared in your registration have been carefully considered when planning the meals. To the best of our ability, all dishes will be labeled for vegan, vegetarian, pescatarian, dairy free, & gluten free. If you have extreme dietary needs that the hotel may not be able to meet, please talk to Kathy Mor
(email@example.com) about how we can help you find meals that meet your needs.
The Summit will provide travel stipends and reimbursements for up to 3 people per participating organization.
For most attendees, flight reimbursements will be $300 per flight.
Hotel accommodations are also covered for attendees. For those who need to arrive Saturday, June 3rd and/or stay through Wednesday night (June 7th), the Summit is also covering these additional nights in most situations. If you have questions about your hotel nights, please contact Kathy Mor (firstname.lastname@example.org).
The Small Town Summit is a working meeting, with lots of break-out groups and small group sessions. Casual work attire is appropriate. We are encouraging people to enjoy the outdoors, so bring some recreational clothes for breaks. Hotel room temperature can vary, so if you are sensitive to temperature changes, we recommend dressing in
layers (ie. you may want to pack a sweater, hoodie, etc.that you can add or remove easily).
Early June in Missoula tends to be on the warmer side, ranging from an average high of 75 degrees to temperatures as low as 45 degrees in the evening. Missoula has a dry climate with little shading from the sun - bringing a reusable water bottle, a hat, and sunscreen are encouraged.
Missoula’s downtown, neighborhoods, and even trailheads are accessible without a vehicle. As such, we suggest comfortable footwear though the terrain is mostly flat. For those hoping to explore Montana’s wilderness, hiking boots and bear spray will ensure your adventure is both fun and safe. Please note that bear spray is not allowed on airplanes but is available to purchase at local businesses such as The Trail Head, which is within walking distance of the Holiday Inn.
Organizing has a long history of lifting up community culture, art, and music. We invite everyone, if so inspired, to bring something to share with others about your community and culture. This can be music, artwork, food, and other things. While we do not have a formal piece on the agenda for this, there are many informal and open spaces where sharing can occur.
Missoula is home to many delicious restaurants as well as bars, breweries, cideries, and distilleries!
Local coffee & tea within walking distance:
Black Coffee Roasting Company
Butterfly Herbs (a cash only and beloved Missoula establishment for over 50 years)
Market on Front
Clyde Coffee (Missoula’s most popular coffee spot for a reason)
The Break Espresso
Drum (founded & owned by John Wicks - the drummer of Fitz & the Tantrums)
Staying through Wednesday afternoon? Out to Lunch is a fun-filled event held every Wednesday at Caras Park (a 6 minute walk from the Holiday Inn) where you can enjoy Missoula’s legendary food truck scene and listen to live local music. The Heart of Missoula comes alive from 11 AM - 2 PM and we invite you to check it out if you are sticking around Missoula after the Summit.
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